E-Registration Instructions

January 24, 2019

Greetings!

We are writing to encourage you to take advantage of e-registration for the upcoming Harvard National Speech and Debate Tournament.  If you have paid your fees in full and have no changes to your entry, it is no longer necessary for you to venture out into the darkness to register in person. Please understand that e-registration is NOT a process for you to pay your fees on-line.  We are not set up to accept credit card payments on-line or in person. If you want to forego registration, you must send a check for your registration fees in by Thursday, February 14, 2019.  If you come in person you must bring a check or cash – no credit cards.

Most registration materials – maps, schedules, announcements, etc. – will be available on the website.  All schools are encouraged to download these materials before arriving in Cambridge and to share relevant portions with all competitors and judges.  We will post general information as it is ready starting now.

You must meet two criteria in order to qualify for e-registration.

First, your fee payment must have been received in Cambridge by Thursday, February 14, 2019. If you owe us money, you must come to the live registration at the Student Organization Center at Hilles [SOCH] (59 Shepard St, Cambridge) on Friday night, February 15, 2019.  You can check to see if your payment has been received by logging into your account and checking your invoice.  If we owe you money, you do not have to come to registration on Friday night.  Any Information Desk at the tournament will assist you in applying for a refund.  Refund checks will be mailed out the Wednesday after the tournament. 

Second, your entry must be correct as of midnight, Wednesday, February 13, 2019.  At that point we will shut off your ability to access your account.  Any further changes must be communicated via email to Sherry Hall at hallsherry2@gmail.com.   If you do email changes please be sure to include the name of the school, the event and the student and/or judge name. It is your responsibility to check to make sure that changes have been made to the system and that they are correct.

The shift to Tabroom.com this year has changed the e-registration procedure.  It is no longer necessary for us to email registration material to you.  All of the registration materials unique to your school – registration forms, individual events code sheets and judge assignments, etc. – will be available on Tabroom.com.  It is also no longer necessary for you to fill out an e-registration form.  There are still some steps you need to follow to successfully complete e-registration.

First, enter contact information.  Enter the names of the coach/adult that will be the primary contact for each of the tournaments (PF, LD, Congress, Speech) in your tabroom account.

Second, download general tournament information – maps, schedules, judge instructions, tournament announcements – from the tournament websiteharvard.tabroom.com on the invite tab to distribute to your students and judges. You should also double check the site on Friday in case we have any last-minute announcements or schedule changes.

Third, verify that you are in town once you have actually arrived in Cambridge.  You do this by logging into your tabroom account, select the Harvard tournament, and click the “Confirm Onsite” button.  THIS STEP IS ABSOLUTELY NECESSARY!  One of the purposes of registration is to make sure that everyone is in town, and we need to know that you are here. 

Fourth, verify the accuracy of your entries and the presence of your judges.   After you have clicked the “Confirm Onsite Button”, you will be given a registration form with your entry and judge information.  Speech codes are available under the competitors tab in your school account and in the individual accounts of the students.  IT IS VITAL THAT YOU VERIFY THAT THIS INFORMATION IS CORRECT BEFORE 10 PM ON FRIDAY, FEBRUARY 15, 2019.  If the information is correct, you do not need to do anything.  If there are any mistakes – student entered in the wrong event, teams not paired correctly, a judge that is not actually here, etc. – you must correct the mistake before the close of registration at 10:00 PM on Friday, February 15, 2019. 

Thank you,

Sherry Hall and Tripp Rebrovick