In keeping with TFA's Safe Restart, we have every intention to follow most of the TFA safety protocols at our in-person meet:

1. Contact Tracing Information and Consent Form--Please see the wording at the bottom, copy and paste onto your school's letterhead, get signed by the appropriate administrator from your school, and submit where indicated on your registration page.

2. Physical Spaces--We will provide a lot of distancing in the gym to have space between school seating areas. We will have judge and speaker seating designated as much as possible in competition rooms. Every competition room should have sanitizing wipes/sprays available to clean the room following the round. We encourage all attendees to wear masks.

3. Competitor Food--Concession food will be pre-packaged. Schools will have the availability to purchase a meal-deal for a fee that will be ordered fresh and packaged individually per competitor on the morning of the meet.

4. Judge/Coach Food--The Hospitality Lounge will provide breakfast, lunch, and a light supper for our wonderful judges and coaches. This will be supervised by adults who will serve any food/drink not pre-packaged. 

5. Tournament Schematics--Our goal is to decrease as much paper-handling as possible, so we plan to utilize Tabroom for online ballots, text notifications, and updates. The schedule has been modified to stagger event times, if feasible. In addition, awards will be announced as soon after finals tabulation as possible rather than waiting until all events are done.

6. Registration and Arrival--If payment is available online, please do so and utilize online check-in. If not, one coach from the school needs to check in upon arrival to take care of payment/arrangements. Schools will be escorted to their assigned area in the gym. Masks should be worn appropriately and social distancing should be practiced according to state and local guidelines. Schools should congregate only in their assigned area. 

7. Competition Rooms--For safety and for time efficiency, we are encouraging judges NOT to give oral critiques following rounds. Please follow social distancing guidelines and do not shake hands. Competitors should clean their areas. Judges should clean their areas.

8. Following the meet--After Tournament Contact Tracing per TFA--It is the obligation of a participating school’s adult supervisor (coach) to inform the tournament host if a participating coach, judge, or student tests positive for COVID-19 within CDC recommended guidelines for exposure timeline. If such a circumstance arises, the coach should first contact the tournament host/administrator. The participating school’s coach should let the tournament host know that one of their tournament participants has been diagnosed with Covid-19. The participating school coach should disclose the event in which the diagnosed contestant participated. It will be the obligation of the tournament host, in conjunction with their school administration, to inform other schools participating in that event of this possible exposure. Pairing information from Tabroom.com or other online sources may be used to assist in contact tracing. Steps should be taken to protect the identity of the participant and meet any privacy concerns or legal requirements. 

 

 

 

 

1. Contact Tracing Information and Consent Form:

The following wording should be copied to your school’s letterhead and signed by the appropriate administrator from your  school. It should then be submitted as requested on the tournament website. Failure to do so may mean the school will not be allowed admission to the tournament. Form can be uploaded on the registration page via the submission box in the right-hand column.

 

By completing the registration for (Insert Tournament Name Here), (School Name) have read and understand all of the tournament protocol. The school agrees to the following terms of participation. Our school is the degree-granting institution for every student from our school competing in the tournament. Each student represents the school. Our school is responsible for every student, coach, and judge attending the in-person tournament under our school’s name and gives the students permission to compete and the judges permission to judge. There will be at least one school-approved chaperone who will always be accessible by the tournament staff if needed. We confirm and have taken all possible and available steps to ensure that all tournament attendees including coaches, students and judges have not demonstrated Covid 19 symptoms in the past seven days. We agree to adhere to any requirements for social distancing at the tournament. That may include staying at least six feet away from participants not from our own school, appropriate wearing of masks when not competing, and frequent hand washing and use of hand sanitizer. We agree to remain in our socially distanced area until pairings/schematics are released. We will proceed directly to our competition rooms. Participants agree to sit in the designated areas in the room. Participants also agree to appropriately wear masks except when speaking. Participants also agree to immediately leave the room once oral comments have been given and the round is completed. We understand that coaches and judges will adhere to requests for meals. That may include submitting food requests prior to the tournament. We acknowledge the failure to do so may mean judges and coaches will then be responsible for their own food needs. We also understand that the concession stand for students may be limited to light snacks. We acknowledge that we, the individual school, may be expected to provide food for our students. We agree that if at any time the tournament discovers a student or school does not meet all the aforementioned criteria and/or requests, the student(s) and/or school will be immediately disqualified from the tournament and forfeit any payments given to the tournament.